Property Managers
Budget Submission Requirements
Annual Reports
A Project’s Annual Budget is due on November 1st of each year. The budget shall be prepared according to the following requirements:
- Budgeted expenses shall not exceed projected income. Unless the project’s condition requires the Owner to contribute funds to cover operating deficits, the Owner shall not submit a deficit budget.
- Each line item of the budget must be compared to prior two years’ actual income and expenses.
- A narrative shall be submitted to explain each line of the proposed budget, particularly for items that will have more than 5% change from the prior year’s actual amounts.
Example:
File to Submit:
Report Due Date: November 1st
Additional Information
HUD Chart of Accounts
DCHFA financed multifamily projects are required to use HUD Chart of Accounts in annual budget submission.
The major categories of the HUD Chart of Accounts include:
| A. 1000 | Asset Accounts |
|---|---|
| 1100 | Current Assets |
| 1200 | Prepaid Expenses |
| 1300 | Funded Reserves |
| 1400 | Fixed Assets |
| B. 2000 | Liability Accounts |
|---|---|
| 2100 | Current Liabilities |
| 2200 | Prepaid Revenues |
| 2300 | Long Term Liabilities |
| C. 3000 | Equity Accounts |
|---|---|
| 3100 | Owner Equity |
| 3200 | Earnings |
| D. 4000 | Valuation Accounts |
|---|---|
| 4100 | Accumulated Depreciation |
| 4200 | Other Reserves |
| E. 5000 | Revenue Accounts |
|---|---|
| 5100 | Rent Revenue |
| 5200 | Vacancies |
| 5300 | Elderly and Congregate Services Revenue |
| 5400 | Financial Revenue |
| 5900 | Other Revenue |
| F. 6000 | Project Expense Accounts |
|---|---|
| 6200/6300 | Administrative Expenses |
| 6400 | Utilities Expenses |
| 6500 | Operating and Maintenance Expenses |
| 6600 | Depreciation Expenses |
| 6700 | Taxes and Insurance |
| 6800 | Financial Expenses |
| 6900 | Elderly and Congregate Care Expenses |
| G. 7000 | Corporate and Mortgagor Expenses |
|---|
Refer to Chapter 4 of the HUD Handbook 4370.2 Rev-1, Financial Operations and Accounting Procedures for Insured Projects.
How do I submit reports?
- Preferred method: Email PDF attachments to compliancecoordinator@dchfa.org
- Secondary method: Mail to 815 Florida Ave NW, Washington, DC 20001
- Final method: Hand deliver to 815 Florida Ave NW, Washington, DC 20001 M-F 9AM-6PM